You’ll find more information on an extensive bank statement than only a simple ledger of transactions. There are account summaries and notices, as in addition to explanatory text including disclosures, pages and other information which contain the data required by the bookkeeper.

Processing all data is not essential if the project is to move information from transactions to an accounting software or spreadsheet. Before creating the output, consider the pages that are most beneficial.

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The number of pages doesn’t necessarily mean More Data Useful

Take a look at the business’s review of its banking activities for several months. Each month’s PDF may contain at least ten pages, yet only a portion of each file contains the transactions tables that are required for financial work.

The manual copying of tables can provide a solution however, it’s slow and prone to typos. Businesses could also transform their bank statements in Excel and include only the relevant pages.

Docubrew’s preview page lets the user to view and decide what information to take into consideration. You can also remove the cover sheet, disclosures, and other pages that you don’t require.

You’ll have more control when you first preview

Automation is useful only if you can observe the process it’s performing.

Docubrew allows users to preview the statement pages prior to complete the conversion. The software extracts figures from the original statement, rather than estimating financial values.

The preview is an excellent way to ensure that all the pages are properly selected and to look over the information gathered prior to download the final output.

It’s a straightforward checkpoint however, it’s an essential one when financial records are involved.

The Destination should guide the Export

What are your plans regarding the acquisition?

Excel is very useful when bookkeepers need to sort data, examine rows or alter data. CSV could be a better choice when you’re trying to transfer the data to a different system. Docubrew is compatible with QBO output.

Someone who needs to convert bank statement to CSV, for example, can generate a CSV rather than creating an Excel workbook first and manually changing formats afterward.

Docubrew can be used with accounting software like QuickBooks®, Xero®, and FreshBooksand also spreadsheet-based workflows.

Scanned Paper Statements and Scanned Documents Can Be Part of the Same Workflow

The use of selective conversion isn’t restricted to PDFs that are digitally created.

Sometimes older statements are only available as paper scans. Docubrew is able to process PDF scanned documents, such as statements.

This is useful in the case of historical bookkeeping, where the most recent reports were digitalized but older statements were scanned off paper. Instead of creating two different workflows, the documents can be processed through the same process of conversion and reviewed before being exported.

Processing locally, or using the Cloud

The final output of financial documents is just as important as the way they are dealt with.

Docubrew’s Windows desktop software can convert files locally and retains client files on your computer. The cloud option is for users who would like to process documents through the browser. Docubrew claims that the cloud option will automatically delete converted and uploaded files within 24 hour.

Converting a bank account statement to Excel doesn’t mean feeding every page of the PDF file hoping that it will be useful.

Begin by looking over the pages that contain the information you require. Check out what’s being taken away. Choose the format that fits the next accounting task.

Sometimes a more efficient financial workflow is not achieved by requiring more processing or more, but by intentionally processing less.